General Show Information

Expo Info

Expo Hours*

Sunday, October 30
1:00 - 5:00 p.m             Hall Set up (Westside Ballroom - 5th Floor)
                                     You must have your booth set by 5:00.
                                     Registration opens at 3:00 p.m.
                                     A badge will NOT be required to enter the exhibit hall for set up.

Monday, October 31
7:30 - 8:30 a.m             Exhibit Hall Open- Networking Breakfast in the Exhibit Hall
                                     A badge will be required to enter the hall beginning Monday, Oct 31. No exceptions. 

11:00 - 11:45 a.m.        Exhibit Hall Open- Break in the Exhibit Hall

3:00- 4:00 p.m.             Exhibit Hall Open -Dessert in the Exhibit Hall

5:15 - 6:30 p.m.            Exhibit Hall Open - Reception/Happy Hour (Halloween Party) in the Exhibit Hall 

Tuesday, November 1
7:30 - 8:30 a.m.              Exhibit Hall Open- Networking Breakfast in the Exhibit Hall              

10:00 - 10:45 a.m.          Exhibit Hall Open- Break in the Exhibit Hall

2:00 - 3:15 p.m.              Exhibit Hall Open -Ice Cream Social in the Exhibit Hall

3:15 - 6:00 p.m.              Exhibit Hall Tear Down 
 

*Exhibit Hall hours subject to change

As a reminder, booth tear down is not permitted before the Expo hall closes on Tuesday, November 1 at 3:15 pm. Please plan your air travel accordingly. 

Set-up
Exhibitors need to arrange to have their booths completely set during posted set-up hours. Exhibitors will be allowed into the hall one hour prior to opening for final touch-up and testing of equipment. No exhibit installation will be permitted on Monday, October 31

Exhibit Package
The Exhibit Package includes a 8' x 10' piped and draped booth, two complimentary full registration, an ID sign, 24-hour security beginning Sunday, October 30, through Tuesday, November 1, listing on the Annual Meeting web site, listing in the Annual Meeting Program Guide, listing in the Annual Meeting App, and a registration list of pre and post meeting attendees in Excel format.  All exhibitors must follow the IAEE Guidelines for Display Rules and Regulations.
 
Booth Fees:  Per 8x10 exhibit booth:  $3,000 EACUBO Member rate; $3,250 non-member rate.

Exhibitor Full Registration Passes: These registrations allow the badge holder access to all areas of the annual meeting, including the Exhibit Hall, throughout the conference. This does not include those events for which participants must purchase tickets or are invitation only events. Once you have reached your complimentary allotment, additional Exhibitor Full Registration Passes can be purchased.  With each booth purchased, an exhibitor will receive two complimentary full conference registration.

There will be no Expo- Only Registration Passes offered for this meeting. 

Not a member?
Contact EACUBO member services at (202) 861-2516 for information on how to become a member before you apply for exhibit space. Save money and access a year's worth of member benefits by joining today!  Exhibitor fees are contingent upon membership status at the time of application.

Payment
All exhibits payments are due at the time of booth confirmation.  Please contact EACUBO offices for information.  Check payments are allowed but must be received no later than October 17, 2022.

Make checks payable to: EACUBO 2022 Annual Meeting and mail to
EACUBO Exhibits
1110 Vermont Avenue, Suite 800
Washington, DC  20005

EACUBO accepts credit card payments (Visa, MasterCard, AmEx,).

Decorator Services
EACUBO has selected Shepard Expo Services as the official service contractor. Drayage, furniture, floral services, labor to set up and tear down, and other special requirements must be arranged through the service contractor. The hall is carpeted, no additional carpet is required.

Other services such as electrical needs, catering, etc., may be ordered directly through the hotel.  Please see decorator and hotel ordering forms which will be available in the Exhibitor Services Kit.

Confirmation Letter
Upon acceptance of your Application/Contract and payment, exhibiting companies will receive a confirmation letter, via e-mail, with their booth assignment. All other confirmation material, including the decorator service kit will be accessible through a password protected website, Exhibitor Service Center (ESC). The ESC is designed to provide you with all the information you need to check your booth location, review your account status, pay your outstanding booth balance, update your company profile for the on-line listing, etc. Take time to review exhibitor information provided there.

Cancellation
Cancelation of exhibit space must be made in writing to EACUBO via email to exhibits@eacubo.org  Telephone cancellations will not be accepted.

Please note: 50% of the total booth fee is non-refundable. The remainder of the total booth fee will be refunded if the cancelation request is postmarked or emailed on or before 30 days prior to the start of the Annual Meeting or September 30, 2022.  After September 30, 2022, all fees are forfeited and no refunds will be made for any cancellation request postmarked or emailed after September 30, 2022. The EACUBO Exhibits Manager will confirm receipt of all written cancellation notices. EACUBO will only honor those cancellation requests whose receipt has been confirmed.

Insurance
Exhibitors are required to obtain insurance for:
$1 million commercial general liability, with products and completed operations liability in the same amount. EACUBO and the EACUBO 2022 Annual Meeting shall be listed as additional insured and aggregate limits shall also be $1 million. 

Questions?
For information and inquiries regarding exhibiting, please contact:
exhibits@eacubo.org